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IRS W-2 Form - Wage and Tax Statement

Every employer requires to report their employees' annual earnings and taxes withheld at the end of each year to the Social Security Agency by filing Form W-2.

Employers engaged in a trade or business who pays remuneration for services performed by an employee including non cash payments of $600 or more, must file W-2 Form for each employee from whom income, social security, and medicare taxes are withheld.

In addition to this, the employer must also send the copies to their employees to report the salary and compensation offered to them throughout the year.

Form W-3 Transmittal of Wage and Tax Statements

The Form W-3, Transmittal of Wage and Tax Statements is a summary Form of Form W-2 which includes the collective information of the total number of Form W2 filed. A Form W-3 must be filed even if only one Form W2 is being filed by the employer.

And Form W-3 is required only when Form W-2s are filed by paper and is not required when filing Form W-2 electronically.

Deadline to file IRS W-2 Form for 2019 Tax Year



irs-w2 form recipient copies

Provide Recipient Copies

January
31, 2020

irs-w2 paper filing deadline

Paper Filing Deadline

January
31, 2020

irs-w2 form e filing deadline

E-Filing Deadline

January
31, 2020

File IRS W-2 Forms before the deadline and avoid
late filing penalties. View late filing penalties

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Preferable Methods to file IRS W2 Form

Paper Filing

  • Paper filing is the manual & time consuming method of filing.
  • Here, the employer will purchase official forms from the IRS, complete it for each employees and mail it to the SSA with Summary Form W-3.
  • The time taken in preparation is more in paper filing.
  • Also, processing the paper forms depends on the number of Forms that SSA receiving and it sometimes take more time to know the status of filing.

Electronic Filing

  • Electronic filing is more effective than the paper filing and IRS mandate the employers to e-file their returns. And so if there are more wage tax forms to be filed then it is best to E-File your IRS W2 Forms.
  • The information entered are transmitted directly with the SSA.
  • With electronic filing you can avoid manual errors and avoid rejections.
  • The entire process gets done within a few minutes.

About IRSw2.com

IRSw2.com is the platform that supports e-filing of Form W-2 with SSA and the state. Being an authorized provider, IRSW2.com provides all the necessary tools and platforms that is required for an employer to simplify the filing process. Employers can e-file Forms directly to the SSA in a timely manner and the total filing process will take less than 10 minutes. Visit https://www.taxbandits.com/w2-forms/efile-w2-form-online to know more about our filing features.


State Filings

State Filings

With our software you could meet your W2 state filing requirements instantly & efile W2 Forms with your state with IRSw2.com. We provide all of the state Transmittal/Reconciliation Forms that you may need to file with your state.

Bulk Upload

Bulk Upload

Having more returns? Reduce the time taken in manually adding your employees Form information. Simplify your filing process with our bulk upload template and add all your employees Form W-2 details together in one single file and upload it back to our system.

Postal Mailing

Postal Mailing

Save time and avoid manual work in sending the employee copies. We take care of mailing W2 copies to your employees on-time. We do USPS address validation to ensure that the addresses entered are valid enough before sending the copies.

Prior Year Filing

TIN matching

Avoid penalties or corrections by reporting incorrect TINs. We do TIN matching against SSA database to make sure that your forms are error free from TIN mismatches. You will be notified for any TIN errors and provided with a way to correct it and retransmit it with the SSA.

Information Required To Complete Your IRS W2 Form

The following information is required to complete your IRS W2 Form:


  • Employer Information: Name, Employer Code, Employer Type, Address, and EIN (Employer Identification Number)
  • Information per each Employee: Name, Address, Contact Information, and SSN
  • Federal Details: Federal Income and Federal Taxes Withheld From Each Employee
  • State Filing Details: State Payer Account Number, State Income and State Taxes Withheld From Each Employee

How to E-file IRS W-2 Form for 2019 Tax Year?

  • Step 1- Get started by Creating a free account.

  • Step 2- Enter basic employer information such as EIN, address, and contact information.

  • Step 3- Add your employees information such as name, SSN, address, and contact information.

  • Step 4- Enter wages and taxes withheld for each employee.

  • Step 5- Review Form Summary and transmit it directly to the SSA.

The entire process is safe, secure, and can be completed in a matter of minutes.

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2019 IRS Form W-2

Penalties For Not Filing IRS Form W-2

If you fail to e-file W-2 forms then you will have penalties to face. For example, if you fail to file by the deadline you will face a $50 fee per W-2 Form. Then after 30 days this penalty will rise to $100 per form. The maximum penalty for failing to file is $270 for small businesses and $540 for larger businesses.

Learn More about Form W-2 Penalty

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Form W-2 is due by January 31, 2020.
E-file as low as $0.50/form.

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