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IRS W-2 Form- Wage and Tax Statement

Every employer requires to report their employees' annual earning and taxes withheld at the end of each year. This is done by filing IRS W-2 Form with the SSA and in addition to this the employer must send the copies of their employees' to report the salary and compensation offered throughout the year.

All employers, no matter the size of your company, can file W-2 Form for all their employees. Every employer engaged in a trade or business who pays remuneration for services performed by an employee, including non cash payments, must file W-2 Form for each employee (even if the employee is related to the employer) from whom:

  • Income, social security, or Medicare tax was withheld.
  • Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employees' Withholding Allowance Certificate.
  • An employer must mail out the Form W-2 to employees on or before January 31st.

The Form W-3, Transmittal of Wage and Tax Statements is a summary Form of Form W-2 which includes the collective information of the total number of Form W-2 filed. A Form W-3 must be filed even if only one Form W2 is being filed by the employer.

Deadline to file IRS W-2 Form for 2017 Tax Year

irs-w2 form recipient copies

Provide Recipient Copies

31, 2018

irs-w2 paper filing deadline

Paper Filing Deadline

31, 2018

irs-w2 form e filing deadline

E-Filing Deadline

31, 2018

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Preferrable Filing Methods

Paper Filing

  • Paper filing is otherwise the manual method of filing your IRS W-2 Form to the SSA.
  • Here, the employer must directly visit the IRS office for filing his employees' copies and is mostly a counter based system where the filing time depends on the verifying agent and the queue present.
  • Hence this involves more amount of your time than you have imagined. Also, there is a need to submit Form W-3 while filing your wage tax form.

Electronic Filing

  • Electronic filing is more effective than the paper filing and IRS mandate the employers to e-file their returns. And so if there are more wage tax forms to be filed then it is best to E-File your IRS W2 Forms.
  • The information entered are transmitted directly with the SSA.
  • With electronic filing you can avoid manual errors and avoid rejections.
  • The entire process gets done within a few minutes.

About is the online method of getting your forms filed and it just takes a few minutes of your time. As we are an authorized provider, we helps out to E-File W-2 form with the SSA in a timely manner and your Form W-3 gets generated automatically in our system based on the information that you have provided. E-filing Features

If there are more wage tax forms to be filed then it is best to If there are more wage tax forms to be filed then it is best to E-File IRS W-2 Forms. This is the online method of getting your forms filed and it just takes a few minutes of your is an Authorized IRS Agent who helps out to E-File W-2 form and your Form W-3 also gets automatically generated in their system based on the information provided.

State Filings

State Filings

IRS W2 Form filing just does not end with the Federal Filing alone but also requires State Filing. IRS W-2 Form State Filing have different taxes incurred for the different set of states where we could help and provide you with the option to meet all your W2 state filing requirements.

Meet your W2 state filing requirements instantly & e-file W-2 Forms for your state with We provide all of the state Transmittal/Reconciliation Forms that you may need to file with your state.

Bulk Upload

Bulk Upload

Being the employer, you are always responsible for filing your IRS W2 forms for all your employees. Save time by uploading all of your employee information at once. We at simplify your filing process with our bulk upload feature where you can add all your employees wage and tax statement details together in a one single file and upload it into our system.

Simply use the excel template that we provide or use your own template and just make sure that the column headings are matched with the template that we provide to ensure your data is imported properly into our software.

Postal Mailing

Postal Mailing

Its mandate for the employers to send the copies of IRS W2 Forms to their employees and it has never been easier without our Postal Mailing feature! Save time and avoid manual work as we take care your IRS W2 postal mailing. Once you've filed your return through our software, you can have us to mail the hard copies instantly to all of your employees.

Prior Year Filing

Prior Year Filing

Do you need to e-file IRS W2 Form for a prior year? Then you're in luck, because our service allows you to file IRS W2 form for the current tax year as well as previous tax year. Simply select which tax year you would like to file IRS W2 Form for once you get started. Then with the few simple steps you will able to complete your filing.

Information Required To Complete Your IRS W2 Form

The following information is required to complete your IRS W2 Form:

  • Employer Information: Name, Employer Code, Employer Type, Address, and EIN (Employer Identification Number)
  • Information per each Employee: Name, Address, Contact Information, and SSN
  • Federal Details: Federal Income and Federal Taxes Withheld From Each Employee
  • State Filing Details: State Payer Account Number, State Income and State Taxes Withheld From Each Employee

Steps To E-File IRS W2 Form with the SSA

  • Step 1: Create your free account with your email address and password. Then in the 'Start New Form' section click the W-2 form to get started.
  • Step 2: Enter your employer information including your contact information, your EIN, employer name, and the address. Also, in this section, you will select your employer type and payer type.
  • Step 3: Enter your employee information including their name, address, contact information, and SSN.
  • Step 4: Enter wage amounts, meaning the amount of tax withholdings and compensation per employee for the entire year.
  • Step 5: Once you have completed filing your Form W-2, pay and transmit it directly to the IRS. The entire process is safe, secure, and can be completed in a matter of minutes.

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Penalties For Not Filing IRS Form W-2

If you fail to e-file W-2 forms then you will have penalties to face. For example, if you fail to file by the deadline you will face a $30 fee per W-2 Form. Then after 30 days this penalty will rise to $60 per form. The maximum penalty for failing to file is $200 for small businesses and $500 for larger businesses.

Learn More about Form W-2 Penalty