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IRS W2 Form - Wage and Tax Statement

Every employer requires to report their employee's annual earning and taxes withheld at the end of each year. This is done using IRS W2 Form and needs to be filed with the SSA and in addition to this the employer must send the copies of their employees to report the salary and compensationoffered throughout the year.

Who must file IRS W2 Form?

All employers, no matter the size of your company, can file W-2 Form online for all their employees. Every employer engaged in a trade or business who pays remuneration for services performed by an employee, including non cash payments,must file a IRS W2 Form for each employee (even if the employee is related to the employer) from whom:

  • Income, social security, or Medicare tax was withheld.
  • Income tax would have been withheld if the employee had claimed no more than one withholding allowance or had not claimed exemption from withholding on Form W-4, Employee's Withholding Allowance Certificate.
  • An employer must mail out the Form W-2 to employees on or before January 31st.

When to file IRS W2 Form for 2016 Tax Year?

The Deadlines to File IRS W2 Form has changed for the 2016
Tax Year compared to the previous season

Provide Recipient Copies

31, 2017

Paper Filing Deadline

31, 2017

E-Filing Deadline

31, 2017

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How to File your IRS W2 Form:

Paper Filing

Paper filing is otherwise the manual method of filing your IRS W2 Form to the SSA. Here, the employer must directly visit the IRS office for filing his employee's copies and is mostly a counter based system where the filing time depends on the verifying agent and the queue present.Hence this involves more amount of your time than you have imagined. Also there is a need to submit Form W 3 while filing your wage tax form.


IRS W2 Form is filed online through e-filing process and the entire process gets done within a few minutes. Here the information entered are transmitted directly to the SSA and this could be done through an Authorized e-filing agent. ExpressIRSForms is an Authorized Agent where all your information is kept secured and entire filing process gets finished within few minutes. Also your Form W-3 gets generated automatically in our system.

ExpressIRSForms Supporting Forms

ExpressIRSForms allows you to E-File forms 1099-MISC, 1099-DIV, 1099-INT, 1099-R & 1095-C/1095-B Online in addition to your W-2 forms. Express Extension, ExpressTruckTax and ExpressIFTA are all part of the ExpressTaxZone line of tax products.